Span Group Ltd saves 105 days a year and reduces finance risk with MRI Qube PM

The Challenge

Span Group Ltd, a dynamic property management and development business, was growing — but their internal finance systems weren’t keeping pace. Manual reconciliations, spreadsheet-heavy budgeting, and paper-based invoice approvals were slowing teams down — and introducing unnecessary risk. With increasing pressure to scale efficiently and maintain financial accuracy, the business needed a system that could reduce manual effort and mitigate operational risk. 

Their finance and property teams needed a smarter way to work — a unified system that could automate routine processes and support them across their diverse commercial, residential, and mixed-use portfolio. 

The Solution 

After reviewing the market, Span Group Ltd selected MRI Qube Property Management and AP Essentials to consolidate their tech stack and unlock greater efficiency in core operations. 

They quickly saw measurable time savings using just 4x key components of MRI Qube PM across critical financial processes: 

• Receipt Reconciliation: Reduced from 1 hour per day to 5 minutes, saving 230+ hours annually. 

• Budgeting & Apportionment: A process that previously took a full month each year now a few hours, saving ~160 hours annually. 

• Budget Statement Production: Previously required 1 month per year to complete; now completed in minutes, saving an additional ~160 hours annually. 

• Invoice Processing (via AP Essentials): Transformed from 2 months of manual work to just 2 hours a week, saving over 240 hours a year. 

The Results 

With MRI Qube PM in place, Span Group reclaimed over 790 hours each year across finance functions — the equivalent of nearly 105 full working days annually. This time savings has allowed the team to shift focus from repetitive manual tasks to strategic initiatives that drive value.  

Qube PM has delivered ROI across multiple areas of our finance and accounting operations — from budgeting to reconciliation, the efficiencies have been significant.

 

Looking back, it’s incredible to see how much time we’ve been able to reclaim. What once took weeks or months is now handled in minutes. 

 

The combination of Qube PM and AP Essentials has streamlined invoice approvals and reduced our processing time by more than 70%.

Oliver Nguyen, Associate Director of Finance

Beyond the time savings, automation has helped Span Group Ltd strengthen financial control and reduce risk. With fewer manual touchpoints, the team has improved data accuracy, removed duplicate invoices, and gained a clearer audit trail across all approvals and reconciliations. 

Reducing manual effort wasn’t just about saving time — it’s also helped us improve accuracy and reduce operational risk across finance.

Why MRI?

Span Group Ltd chose MRI Qube PM because it wasn’t just a replacement for their old systems — it was a platform they could grow with. With deep capabilities in finance automation, service charge management, and property accounting, the system met the needs of every department. 

MRI Qube PM is a tried and tested software package that covers every function of our organisation. It allows us to consolidate systems, streamline processes, and improve delivery across the board.

The Plan Forward 

With Qube PM and AP Essentials fully embedded, Span Group Ltd is now operating with greater confidence and speed. Processes that were once manual and time-consuming are now digitised, reliable, and trackable — helping teams across the business work smarter.