3 ways to leverage your real estate database

As a real estate professional, your database of contacts is a goldmine of potential opportunities. Your past clients, leads, and appraisals can all be leveraged to generate new business and build lasting relationships. In this blog, we’ll explore 3 ways to leverage your real estate database

Nurture Your Key Leads

Your database likely contains a list of potential leads who have shown interest in your services but haven’t made a commitment yet. These are valuable leads that shouldn’t be forgotten. Instead, you can nurture them to convert them into clients. Here’s how:

1. Segment Your Leads: Divide your leads into categories based on their level of interest and engagement. Identify “hot” leads who are actively searching for properties, “warm” leads who have shown interest but haven’t made a move yet, and “cold” leads who may need more time.

2. Personalised Communication: Tailor your communication to each segment. For hot leads, provide property updates and exclusive listings. Warm leads might benefit from market insights and tips on preparing for their home search. For cold leads, occasional check-ins to see how they’re doing can keep you on their radar.

3. Provide Value: Regularly send valuable content, such as market reports, neighborhood guides, or financing tips, to all segments. Show your expertise and commitment to helping them make informed decisions.

4. Stay Top-of-Mind: Consistency is key. Use email marketing and social media to stay in front of your leads regularly. Share success stories and testimonials to showcase your expertise.

By nurturing your key leads, you’ll increase the likelihood of converting them into clients when they’re ready to make a move.

Keep in Regular Contact With Past Appraisals

Past appraisals are not just transactions in your rearview mirror; they are potential sources of referrals and repeat business. Maintaining contact with clients for whom you’ve conducted property appraisals can be a fruitful strategy. Here’s how to do it effectively using automation.

1. Follow Up After the Appraisal: Immediately after providing an appraisal, follow up with a thank-you note or email. Express your gratitude for their business and offer assistance with any questions or concerns they may have.

2. Regular Check-Ins: Stay in touch with past appraisal clients periodically. Send them updates on the value of their property and relevant market trends. Offer to reassess their property if significant changes have occurred in the market.

3. Provide Resources: Share resources that can help them improve the value of their property. Tips on home maintenance, renovations, and landscaping can be valuable and demonstrate your commitment to their success.

4. Ask for Referrals: Don’t be afraid to ask past appraisal clients for referrals. If they were satisfied with your service, they may be willing to recommend you to friends and family who are considering appraisals or real estate transactions.

By maintaining a strong relationship with past appraisal clients, you can turn one-time transactions into ongoing opportunities and referrals.


Testimonials are powerful tools for building trust and credibility in the real estate industry. Your satisfied clients can vouch for your expertise and the quality of your services. Here’s how to leverage testimonials effectively:

1. Request Feedback: After successfully completing a transaction, kindly request feedback from your clients. Ask them to share their experience and thoughts on your services.

2. Showcase Testimonials: Display testimonials prominently on your website, social media profiles, and marketing materials. Highlight the positive experiences and outcomes your clients have had.

3. Use Real Stories: When possible, accompany testimonials with real stories of how you helped clients achieve their real estate goals. Relatable stories are compelling and resonate with potential clients.

4. Video Testimonials: Video testimonials can be particularly impactful. They allow potential clients to see and hear satisfied clients, adding a personal touch to your marketing efforts.

5. Share Across Channels: Share testimonials in email marketing campaigns, social media posts, and on your website’s landing pages. The more exposure they receive, the more trust they can build.

Testimonials serve as social proof, assuring potential clients that they are making the right choice by choosing you as their real estate professional.

In conclusion, your existing database is a valuable asset that can fuel your real estate business growth. By nurturing key leads, maintaining contact with past appraisal clients, and leveraging testimonials, you can harness the full potential of your database and create lasting relationships that drive success in your real estate career.

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