Top 10 benefits of CMMS software

Keeping track of maintenance schedules across a facility is a complex and demanding task. Even the most experienced Facility or Maintenance Manager with the best intentions and attention to detail can find it challenging to stay on top of every requirement.

With the day-to-day demands of managing operations, relying on spreadsheets or handwritten notes is no longer sufficient especially when it comes to ensuring compliance with safety regulations and conducting timely inspections.

That’s where computerised maintenance management software (CMMS) can make a significant difference. If you’re still relying on manual methods you may be overlooking an efficient, reliable solution to streamline your maintenance processes and enhance overall productivity.

Table of contents:

• What is CMMS software?
• What can CMMS software do?
• What are the benefits of a CMMS system?
• The Benefits of CMMS software – FAQs
• Your CMMS system from MRI Software
• Contact MRI Software

What is CMMS software?

CMMS software is a digital platform that tracks the ongoing maintenance requirements of your organisation, alerting you (or relevant team members) when due-dates are arising.

Through intelligent machine-learning and a deep understanding of your industry’s building and asset regulations, this tool can help you stay up-to-date with legal safety requirements – drastically reducing the risk of non-compliance.

What’s more? By automating key functions of the facility management process (such as replacement orders), CMMS software is particularly useful for time-sparse leaders who want to prioritise the operational efficiency of their workforce.

What can CMMS software do?

Depending on the provider of the CMMS system the majority of platforms would be able to:

1. Track data to identify what resources are required for maintenance.
2. Display an overview of the assets you have at your organisation.
3. Evaluate the performance of different systems to flag issues.
4. Schedule preventive maintenance to avoid expensive costs arising.

This means facility managers can spend less time conducting administration and booking appointments and more time focusing on the smooth operation of their business.

What are the benefits of a CMMS system?

Gaining clear, data-driven insight into your operations is key to identifying inefficiencies and addressing potential vulnerabilities. CMMS software enables organisations to do exactly that by providing a structured and reliable way to monitor and manage maintenance activities.

With accurate tracking of maintenance requirements, CMMS software helps improve asset performance, reduce downtime and extend equipment lifespan. In addition, it supports compliance with health, safety and industry-specific regulations, ensuring operational integrity and peace of mind.

1. Informed decision-making

CMMS software is designed to collect and analyse large pools of data to help you understand the health of your assets. When the maintenance of a particular item is required more and more frequently in shorter periods of time and key performance indicators are starting to demonstrate a decline, it might be time to seek a replacement.

2. Optimised space usage

Space is a key consideration in facility management. CMMS systems compare locations and assets with your CAD drawings, optimising space by flagging underused facilities. With the assistance of an integrated room booking system, you can optimise total asset efficiency by avoiding double booking and ensuring that the correct services and equipment are delivered to the right place at the agreed time.

3. Reduced downtime

Up-to-date maintenance means fewer surprising breakdowns. Downtime can be very expensive, both in terms of lost revenue and overall damage to the company’s brand and reputation. By implementing CMMS software with the relevant tools to schedule and carry out maintenance tasks you can improve profitability.

4. Increased productivity

Communication is key to a successful maintenance function. In a CMMS system, mobile data tools should allow efficient management of staff across large teams and allow job handling, dispatch and sign-off to be undertaken easily on a remote basis. In addition to further increasing staff productivity either in-house or in a contracting situation, mobile solutions push safety compliance notifications direct to the workforce.

5. Decreased costs

Regularly maintained structures and assets are much less prone to breakdown. Fewer issues translate to lower repair costs – a direct and measurable saving. The advanced planned maintenance scheduling and management tools in CMMS software can significantly lower the risk of troubling bills.

6. Better risk management

With maintenance ensuring safety levels, accident risk is immediately reduced (along with non-compliance). Improved safety minimises loss of work time and reduces the risk of penalties through breaking legislation. Clever CMMS systems can deliver a raft of features in this area including risk assessments, safety instructions and work permits.

7. Decreased disruption

An indirect saving, but one that is often very significant, results from less disruption in the day-to-day running of the organisation. Planned maintenance can be carried out at a pre-arranged time, when the building is empty or when the equipment is not in use. This is particularly important for organisations open to the public, such as hotels, hospitals, retail outlets and educational establishments.

8. Technological future-proofing

CMMS software and its provider should have the flexibility to deliver your organisation’s requirements today, while adjusting to support you in the future. The supplier of the solution should have the foresight (and the knowledge) of your business to help you adapt to the latest and proven technologies.

9. Increased longevity of assets

Well-maintained assets last longer. This longer life translates directly into lower expenditure on the purchase of replacements and renewals. The purchase management features in a comprehensive CMMS system will deliver significant savings as stocks are maintained appropriately and purchasing procedures can be streamlined and adhered to.

10. Effective staff management

A preventative maintenance programme means that fewer engineers (or even contractors) are needed on-site at all times. As such, you can carefully schedule your workforce to be present when they are needed and reduce your reliance on their availability. CMMS software will also reduce the time engineers have to spend on administration, automating the process.

FAQs

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Your CMMS system from MRI Software

Timely asset maintenance is critical to your organisation. Not only can it protect your workforce from accidents, but it can facilitate employees continuing to do their job. Without it, equipment could break, systems could crash and your team could be left wondering what to do.

With MRI Software’s innovative CMMS solution, you can ensure the reliability of key business functions and better support your staff members to complete their day-to-day jobs.

Do you:

• Drastically need to improve maintenance workflows and reporting?
• Want to bring all of your maintenance management processes into one central system?
• Struggle with manual or out-of-date systems?
• Rely on one engineer who knows how everything works and can make the relevant fix?

Then it’s time for you to learn how a CMMS can revolutionise your business and help you become a maintenance visionary.

Contact MRI Software

Want to find out more about how our innovative software solutions can help your facilities management operations? Please click here to schedule a demo, or call us today on +44 (0)20 3861 7100.