File Smart

Streamline your real estate and strata management business with an easy and fast storage and retrieval of documents

MRI File Smart is an electronic document management system that enables the scanning, electronic filing, and fast search and retrieval of documents. It is tailored specifically to real estate and strata management offices to assist any department that needs easier and faster storage and retrieval of documents, including property management, sales and general accounts departments. File Smart will streamline your business, reduce costs and help you recover the wasted space of onsite filing cabinets and offsite document storage.

Electronic Document Management Storage

Document storage, tagging and search

Documents and images are stored securely and can be easily accessed by using tags and document types.

Tailored for real estate and strata management

Complete office solution, designed to integrate with your property or strata management software.

Recover wasted space

File Smart will electronically store all of your documents in one central location which is easy to access from multiple locations, including remotely.

Advantages

  • Save space with document storage for every document in your office, with virtually unlimited filing capacity. Access your documents anywhere over the network.

  • Enjoy our award winning customer service and tailored training programs to suit your business' needs. We are a CSIA Certified organisation, committed to giving you a great customer experience.

  • MRI File Smart has inbuilt ‘smarts’ to make filing a fast, accurate and labour saving event. All while filing in one central, easy to access location.

  • Developed by a team with over 40 years of experience in real estate management software solutions.

  • Streamline your business, reduce costs and help you recover the wasted space of onsite filing cabinets and offsite document storage.

  • A complete office solution designed to integrate with your property or strata management software. Integrates seamlessly with MRI Rest Professional and MRI Strata Master, to give you a list of documents filtered by property.

File Smart

Make your life simple with these great features

Scan

Any type of document can be scanned and stored into MRI File Smart, including letters, leases, sales agreements, meeting minutes; there is no limit. File Smart has inbuilt ‘smarts’ that talk to MRI Rest Professional (property management software) and MRI Strata Master (strata management software) and gives you a list of your properties and document types to make filing a fast, accurate and labour saving event.

Manage

All documents generated electronically inside your business can also be filed without printing a paper copy with MRI File Smart. Insurance documentation, creditor payments, leases, inspection reports and general correspondence can all be stored under a property or owners corporation. Once stored in MRI File Smart, documents can be searched, retrieved, reviewed, printed, or sent whenever you need them.

Workflows

Make document and invoice handling completely paperless with workflows. Electronically move documents around the business for different tasks such as review and approval. The document journey and any user comments are tracked the document’s history. The approval of a document, such as an invoice can be completed electronically so there is no longer the need to print, stamp and initial the document to approve it.

Archive

Eliminate the need for filing cabinets for current files and archive boxes for old documents. MRI File Smart will electronically store all of your documents in one central location which is easy to access from multiple locations, including remotely. All documents are stored, managed and retrieved using this software.

Retrieve

Your documents are stored in one place and can be accessed in a few clicks from any device. File Smart will give you the ability to retrieve a document instantly, while on the phone to a customer. Secure storage and fast retrieval means that your documents are safe. Never lose a paper copy of a document or worry about a misplaced file again.

Transmit

Send documents anywhere in just a few clicks. You no longer have to search for documents in cabinets, photocopy and then send them by post to your clients. Leases, managing agency agreements, AGM reports, levy notices, in fact any document stored in MRI File Smart can be retrieved and transmitted by email in just a few clicks.

Online Invoice Approval interface on portals

Automate your committee member approvals process

The Online Invoice Approval module is part of File Smart for Strata Master and allows you to bulk-send invoices for approval, notify all relevant approvers, keep track of their responses, and then automatically add the invoice to a payment queue once it reaches majority. This seriously simplifies your external invoice approval process, giving you hours back every week. It’s easy for your committee members as well, with everything they need for the approval process available online, and accessible from anywhere via the portals.

Find out more

If you would like to know how our MRI File Smart can help you, please get in touch today.