Streamline your real estate and strata management business with an easy and fast storage and retrieval of documents
MRI File Smart is an electronic document management system that enables the scanning, electronic filing, and fast search and retrieval of documents. It is tailored specifically to real estate and strata management offices to assist any department that needs easier and faster storage and retrieval of documents, including property management, sales and general accounts departments. File Smart will streamline your business, reduce costs and help you recover the wasted space of onsite filing cabinets and offsite document storage.
Electronic Document Management Storage
Document storage, tagging and search
Documents and images are stored securely and can be easily accessed by using tags and document types.
Tailored for real estate and strata management
Complete office solution, designed to integrate with your property or strata management software.
Recover wasted space
File Smart will electronically store all of your documents in one central location which is easy to access from multiple locations, including remotely.
Make your life simple with these great features
Any type of document can be scanned and stored into MRI File Smart, including letters, leases, sales agreements, meeting minutes; there is no limit. File Smart has inbuilt ‘smarts’ that talk to MRI Rest Professional (property management software) and MRI Strata Master (strata management software) and gives you a list of your properties and document types to make filing a fast, accurate and labour saving event.
All documents generated electronically inside your business can also be filed without printing a paper copy with MRI File Smart. Insurance documentation, creditor payments, leases, inspection reports and general correspondence can all be stored under a property or owners corporation. Once stored in MRI File Smart, documents can be searched, retrieved, reviewed, printed, or sent whenever you need them.
Make document and invoice handling completely paperless with workflows. Electronically move documents around the business for different tasks such as review and approval. The document journey and any user comments are tracked the document’s history. The approval of a document, such as an invoice can be completed electronically so there is no longer the need to print, stamp and initial the document to approve it.
Eliminate the need for filing cabinets for current files and archive boxes for old documents. MRI File Smart will electronically store all of your documents in one central location which is easy to access from multiple locations, including remotely. All documents are stored, managed and retrieved using this software.
Your documents are stored in one place and can be accessed in a few clicks from any device. File Smart will give you the ability to retrieve a document instantly, while on the phone to a customer. Secure storage and fast retrieval means that your documents are safe. Never lose a paper copy of a document or worry about a misplaced file again.
Send documents anywhere in just a few clicks. You no longer have to search for documents in cabinets, photocopy and then send them by post to your clients. Leases, managing agency agreements, AGM reports, levy notices, in fact any document stored in MRI File Smart can be retrieved and transmitted by email in just a few clicks.
Automate your committee member approvals process
The Online Invoice Approval module is part of File Smart for Strata Master and allows you to bulk-send invoices for approval, notify all relevant approvers, keep track of their responses, and then automatically add the invoice to a payment queue once it reaches majority. This seriously simplifies your external invoice approval process, giving you hours back every week. It’s easy for your committee members as well, with everything they need for the approval process available online, and accessible from anywhere via the portals.