Workflow Automation for Commercial Real Estate

Posted on by MRI

Commercial real estate (CRE) firms tend to rely heavily on spreadsheet tools such as Excel to perform complex analysis and financial modeling tasks. The time-consuming process of integrating data from disparate sources, such as an accounting system, legacy systems, and even other spreadsheets, often involves inefficient workflow management. Many CRE firms are seeing significant value from using real estate financial modeling software to improve workflow automation and eliminate manual processes.

Commercial Real Estate Software versus Excel spreadsheets

Overreliance on spreadsheets to manage data aggregation, modeling, and analysis creates risks for the business on multiple levels. Excel perpetuates a siloed, error-prone, highly manual processing environment, and it is not easy to collaborate or perform complex calculations.

Knowledge Sharing – Organizationally, firms that use spreadsheets as a core part of their processes have great difficulty sharing knowledge with others in the company, and there is little opportunity for process improvement. Any insight that the business user gains while analyzing Excel spreadsheets stays with the user, whereas CRE software offers an automated workflow that allows others to access and share insights that have been derived from analysis, without compromising the security of the data.

Version Control – When spreadsheets housed on local workstations are sent to other users, it’s very difficult to maintain version control, and this can greatly increase the risk of mistakes. A real estate modeling solution can serve as a system of record that ensures all users are looking at the most recent information and that the data has been normalized to avoid discrepancies.

Efficiency and Agility – The typical model running in Excel requires so much data wrangling, cleansing, and manipulation that precious little time remains to perform the actual analysis on the data. When the preparation work takes up to 85% of the total time and effort required, the value of the resulting analysis is greatly reduced, and the outcome may no longer be relevant or timely. A CRE solution allows staff to create financial models significantly faster, which provides more accurate information that real estate executives can then use to make decisions.

Automate Commercial Real Estate Workflow

To drive the most value, a software solution designed specifically for the industry is the only way to make the transition from thousands of spreadsheets and reduce the mammoth manual effort currently in use at many CRE companies.

Dedicated software for financial modeling and portfolio management pays for itself within months by:

  • Reducing the non-value hours of staff
  • Improving the value of solid decision support
  • Delivering real profit-enhancing value

A flexible CRE financial modeling software can easily integrate with other systems, such as external accounting or property management systems. The ability to leverage multiple systems gives CRE firms expanded functionality to achieve business goals, while presenting a seamless experience for system users.

Increase Value and Productivity

Implementing a CRE solution often results in a paradigm shift for the organization. Employees that previously spent too much time on manual processes now feel that their efforts add more value to the business. This results in increased productivity and improved employee morale, almost without exception. Personnel can focus their attention on value-add opportunities for the business, such as:

  • Maximizing capital utilization
  • Minimizing tax burdens
  • Anticipating events such as interest rate increases
  • Identifying new business opportunities

Becoming more analysis-driven is transformative for CRE firms. As more people devote time and effort to analysis work, more innovation and new ideas are generated. Data sharing across departments fosters the development of new ideas, and opportunities, threats, and general trends are identified sooner with better tools and refined processes.

Learn how your firm can automate workflow and eliminate manual processes with commercial real estate modeling solutions.

Why New Accounting Standards Will Raise Real Estate’s Corporate Profile

Posted on by MRI

New accounting standards on leases represent a burden for real estate, but functions that leverage their property management technology effectively have an opportunity to become trusted strategic advisers to the business

Property will account for a sizeable chunk of the $2.8trn worth of assets that will move on to the balance sheets of publicly-listed companies once new rules on accounting for lease obligations come into force from 2019. So while some real estate professionals may be cursing the International Accounting Standards Board and the Financial Accounting Standards Board, whose IFRS 16 and Topic 842 standards will add to their workloads, the reforms should also be seen as a real opportunity for the property function.

Given the sums at stake – and the way in which IFRS 16 and Topic 842 have the potential to alter the perceptions of stakeholders such as investors about businesses with large numbers of leases – the implementation and ongoing management of the standards is going to be a high-profile activity for many companies. Real estate professionals therefore have a choice: they can seize the initiative and raise their profile as strategic partners to the C-suite, or they can leave finance to take the lead.

From the perspective of both real estate itself and the business, the former option represents the preferable option. While finance will clearly have a very significant role to play in managing the impact of these reforms, real estate has the technical knowledge and experience of the business’s existing property leases, and its approach to new leases, to make a very valuable contribution.

Business leaders recognise this. Research published recently by PwC reports: “Active management of real estate assets is becoming a strategic imperative for users and the newly established lease accounting standard is an incentive to reconsider real estate strategy.”

However, if real estate is to play an active role in recasting its strategic role, it cannot be a passive participant in the process of adjusting to IFRS 16 and Topic 842. And that may require a change of mindset – in some cases, real estate already appears to have accepted a secondary position in this shift, simply responding to the requests coming from finance, rather than helping to lead the response.

That’s unfortunate, for the property management technology tools employed by many businesses can provide real estate with the data required to inform both the best way to account for existing leases under the new standards and the right leasing strategy for the business in the future. And where your property management technology does not currently offer this level of functionality, investment will be required in order to support compliance in future.

Armed with this data – and its technical understanding of the nuances of leasing – the real estate function is ideally placed to add significant strategic value when working alongside finance to manage the new standards. That’s in the interests of the wider company, of course, but will also see real estate move front and central amongst those functions consider business critical by senior management.

Real estate functions that don’t make this leap, meanwhile, will still have a role to play, but as a support service rather than a strategic partner. That would be a missed opportunity – while businesses will continue to demand technical expertise from real estate, they will also be increasingly open to the function playing this much more strategic role.

Takeaways:

  • New accounting standards that come into force in 2019 will require companies to record the value of real estate leases on their balance sheets
  • The scale of the potential impact of leases on the balance sheet will focus attention on the real estate function
  • The standards therefore represent an opportunity for real estate to prove its value as a strategic business partner

For more information on our lease accounting solution, please visit the IFRS 16 page.