Easily access all lease information and documentation through a single lease management system
Lease management software is an essential tool to help simplify the complexities of managing real estate leases. Keeping track of every lease commitment throughout a large portfolio can be daunting, and ensuring accurate reporting of the new FASB regulations brings additional challenges – you are now obligated to advise on the impact of current and future leases on the company balance sheet.
Easily consolidating all of your portfolio information into a single system will ease this burden. Integrating your lease administration software with your real estate, facilities and other corporate systems will drastically improve efficiencies and communication. A multi-currency, multi-lingual solution could help you manage global lease portfolios in one easy-to-use platform.
Lease management software features
Track key lease data
Never miss a critical event with automated notifications, including start and end dates, break clauses, rent reviews, rent free periods and indexations.
Manage rent and other property payments by integrating your lease management software with your corporate ERP system.
Analytics and insight
Ensure complete financial control by seeing a comprehensive overview of all cost-driven information.
Improve business processes to reduce the amount of time required from initial concept to actual building use.
Software for Lease Managers
Lease contract management
Lease start date/end dates, lease term, landlord, payee, documentation, correspondence, key events and clauses. All data points related to the management of a lease contract.
Lease options within the contract available to either the landlord, tenant or both i.e. options to renew, options to break, available in the future, likelihood of exercising the option.
Agreed rent steps, rent free periods, open market rent reviews, back dated rental calculation, flat percentage rental increases.
Manage all charges related to the lease with the corresponding lease values, periodicity etc. i.e. rent, service charge, insurance.
Any lease charges linked to an index including caps and collar arrangements i.e. CPI, RPI.
Incentives and costs
Including dilapidations, residual value guarantee, incentives, impairments, rent free periods etc.
Retail percentage/turnover related rents across multiple sales categories, be it pure turnover rent or a base rent plus variable turnover top up, both from a payable and receivable perspective.
Including rental deposits, guarantees, non-refundable arrangement fees, whether the deposit is cash or otherwise, as well as linking to an index.
Referenceable clauses within the lease contract highlighted and tracked for successful management of the lease without manual review of the physical contract.
Space and unit charges
For leases that link to a specific space or properties that have been broken into units/floors, charges can be appropriated and managed accordingly.