Centralise your lease administration and accounting processes with an efficient, scalable solution

Manage your leases with confidence

Today’s corporate occupiers and lessees need comprehensive insights into lease data to make business-critical decisions. Whether you want to stay up-to-date with current compliance standards, understand the costs associated with managing your workspace, or partner with a services team to outsource time-consuming lease administration tasks, MRI can assist you with lease administration, lease accounting, compliance, and abstraction.

Leverage a complete end-to-end solution for more efficient lease administration and compliant accounting, or utilise our lease services to increase your bandwidth for important leasing tasks.

Lease Administration

A centralised lease administration tool grants you greater insight and better management of your real estate portfolio. MRI’s end-to-end Lease Administration solution surfaces key lease terms to drive efficient and comprehensive lease management, while offering the scalability to support growth.

A robust portfolio to manage

At all times, lease administrators want to know how many leases and subleases they manage and what the breakdown is for each of them. MRI’s lease administration tools can break down your leases by type (real estate, fleet, IT equipment, machinery, etc.) and then calculate the total rent payable across the whole portfolio, providing insight into the total value of your portfolio and how leases are being managed.

Always be on your game

Never miss critical dates or key terms with constant visibility and automated alerts built into the lease management solution. You can analyse and act on key data points that are in your leases, including break clauses and extensions, rent review, and lease renewals to always stay one step ahead. Furthermore, you can visualise your portfolio with a Google Maps integration, adding another layer of detail to how you run reports on your portfolio.

Lease Accounting

It’s not uncommon for real estate businesses to rely on disparate systems for lease accounting and compliance management. A centralised tool can help determine your payments and commitments while also maintaining compliance. MRI’s end-to-end lease accounting solution integrates with other lease administration tools to offer powerful and intuitive asset-level accounting, keeping you up-to-date with current accounting practices. Gain full visibility into your financial data and take advantage of robust reporting capabilities to help drive key decisions.

Oversight into your finances

Tools that help you understand the costs associated with your properties and assets, and whether those payments are a worthwhile investment for your business, can influence your long-term spending decisions. MRI’s lease accounting solution provides accounting oversight for decisions involving asset depreciation, lease capitalisation, and operating expenses to help you determine your payments and commitments.

• Lease capitalisation tables give you confidence in knowing what you’re actually paying as opposed to what you might think you’re paying.
• An audit trail offers insight into past fulfilled expenses and determines if you’re in compliance.
• Traditional (quarterly) and exotic (454 or 445 for retail) accounting calendars are built for your business’ accounting practices.
• Adjustable balance sheets let you go back and make any necessary changes for your payments, should you need to.
• Lease capitalisation functionalities help you understand why certain calculations were made for your payments and how they affect your business.

Simplify compliance for your organisation

Depending on where you do business, there are different compliance standards that need to be maintained when managing your leases. You need to ensure you’re up to date with compliance to avoid any long-term penalties to your business. Fortunately, our solutions make lease accounting compliance easier for you by improving short- and long-term analysis of your obligations related to land, buildings, and assets, keeping you in compliance with IFRS 16, ASC 842, and GASB 87.

IFRS 16
Businesses are obligated to record land, building, and asset leases of more than a year in length on the balance sheet.

ASC 842
This requires businesses with asset leases to recognise them and their liabilities on their balance sheets with terms more than 12 months.

GASB 87
GASB’s compliance is built on a single model system where all leases are presented on financial statements, regardless of whether they’re short-term, acquired, or transferred.

Lease Abstraction

Enhance your lease administration and accounting solutions by integrating with MRI Contract Intelligence, an AI-powered lease abstraction tool to help you digitalise, extract, and structure data from your real estate, equipment, and asset leases. Contract Intelligence can embolden your leasing process by providing support for three key goals:

Validating data

• Build out an accurate and transparent data repository of lease information.
• Decrease administrative errors and potential mistakes from missing or inaccurate data.
• Leverage AI technology to automate the processing of real estate and asset leases.

Assuring compliance

• Close information gaps that could slow down key decision makers, acquisitions, or sales.
• Create audit trails to ensure data accuracy and authenticity.

Maximising revenue

• Ensure billing and contracts accurately reflect commercial agreements.
• Uncover expense leakage such as rent payment and processing errors, poorly tracked improvement projects, or unrecovered security deposits.

Lease Administration Services

Managing your property portfolio, updating your capitalisation tables, and centralising your lease data are all key tasks related to lease administration and accounting. But what if you don’t have the bandwidth or resources to accomplish these important tasks? Fortunately, MRI’s Lease Administration Services provides a fully trained team of experienced lease administrators, accountants, and abstractors to optimise your business by providing extra bandwidth for critical leasing projects.

A wide array of lease services

Our Lease Administration Services can provide assistance with high-priority tasks such as security deposits, budget preparation, compliance, contract administration, project tracking and much more! Anything our solutions can do, so can our dedicated Lease Services team.

Maximising available resources

Working with MRI’s Lease Administration Services team is a “force multiplier” for business productivity. Time-consuming tasks such as document differentiation and centralisation and standardised report creation can now be fulfilled by the MRI team, giving you more opportunities to take on business-critical projects.

Integrating without restraint

The Lease Administration Services team can integrate with your business’ third-party systems, allowing you to share property data and related information across initially disparate systems and establish uninterrupted communication and project workflow.

A proven record of success

Looking to leverage lease administration and accounting solutions or services?

Contact us to see if our solutions or services are the right fit for your organisation.