Top 10 benefits of CMMS software
Do you know exactly when maintenance needs to be conducted? Probably not.
Even an incredible Facility Manager with the best of intentions for protecting their workforce can’t personally keep track of everything going on in their organisation.
You’ve got enough going on.
As such, memorising the rules and regulations of required safety checks across your site is near-impossible without a little bit of support.
Whether you’re a fan of excel spreadsheets or have everything written down in your diary, there is a better way. You could be missing a trick if you aren’t using CMMS software to automate maintenance planning.
What is CMMS software?
CMMS software is a digital platform that tracks the ongoing maintenance requirements of your organisation, alerting you (or relevant team members) when due-dates are arising.
Through intelligent machine-learning and a deep understanding of your industry’s building and asset regulations, this tool can help you stay up-to-date with legal safety requirements – drastically reducing the risk of non-compliance.
What’s more? By automating key functions of the facility management process (such as replacement orders), CMMS software is particularly useful for time-sparse leaders who want to prioritise the operational efficiency of their workforce.
What can CMMS software do?
Depending on the provider of the CMSS system the majority of platforms would be able to:
- Track data to identify what resources are required for maintenance.
- Display an overview of the assets you have at your organisation.
- Evaluate the performance of different systems to flag issues.
- Schedule preventive maintenance to avoid expensive costs arising.
This means facility managers can spend less time conducting administration and booking appointments, and more time focusing on the smooth operation of their business.
What are the benefits of a CMMS system?
At the end of the day, any insight you gain about your organisation is going to put you in a good position to identify flaws and fix weaknesses.
By using CMMS software to accurately track maintenance requirements, you can better manage your assets and keep systems up and running.
What’s more? Through it, you can stay compliant with the “letter of the law” and follow strict government regulations in your industry.
1. Informed decision-making
CMMS software is designed to collect and analyse large pools of data to help you understand the health of your assets. When the maintenance of a particular item is required more and more frequently in shorter periods of time and key performance indicators are starting to demonstrate a decline, it might be time to seek a replacement.
2. Optimised space usage
Space is a key consideration in facility management. CMMS systems compare locations and assets with your CAD drawings, optimising space by flagging underused facilities. With the assistance of an integrated room booking system, you can optimise total asset efficiency by avoiding double booking and ensuring that the correct services and equipment are delivered to the right place at the agreed time.
3. Reduced downtime
Up-to-date maintenance means less surprising breakdowns. Downtime can be very expensive, both in terms of lost revenue and overall damage to the company’s brand and reputation. By implementing CMMS software with the relevant tools to schedule and carry out maintenance tasks, you can save your bottom-line.
4. Increased productivity
Communication is key to a successful maintenance function. In a CMMS system, mobile data tools should allow efficient management of staff across large teams and allow job handling, dispatch, and sign-off to be undertaken easily on a remote basis. In addition to further increasing staff productivity either in-house or in a contracting situation, mobile solutions push safety compliance notifications direct to the workforce.
5. Decreased costs
Regularly maintained structures and assets are much less prone to breakdown. Fewer issues translate to lower repair costs – a direct and measurable saving. The advanced planned maintenance scheduling and management tools in CMMS software can significantly lower the risk of troubling bills.
6. Better risk management
With maintenance ensuring safety levels, accident risk is immediately reduced (along with non-compliance). Improved safety minimises loss of work time and reduces the risk of penalties through breaking legislation. Clever CMMS systems can deliver a raft of features in this area; from risk assessments, safety instructions, work permits, asbestos and COSHH.
7. Decreased disruption
An indirect saving, but one that is often very significant, results from less disruption in the day-to-day running of the organisation. Planned maintenance can be carried out at a pre-arranged time, when the building is empty or when the equipment is not in use. This is particularly important for organisations open to the public, such as hotels, hospitals, retail outlets and educational establishments.
8. Technological future-proofing
CMMS software and its provider should have the flexibility to deliver your organisation’s requirements today, while adjusting to support you in the future. The supplier of the solution, such as MRI Software, should have the foresight (and the knowledge) of your business to help you adapt to the latest and proven technologies.
9. Increased longevity of assets
Well-maintained assets last longer. This longer life translates directly into lower expenditure on the purchase of replacements and renewals. The purchase management features in a comprehensive CMMS system will deliver significant savings as stocks are maintained appropriately and purchasing procedures can be streamlined and adhered to.
10. Effective staff management
A preventative maintenance program means that fewer engineers (or even contractors) are needed on-site at all times. As such, you can carefully schedule your workforce to be present when they are needed and reduce your reliance on their availability. CMMS software will also reduce the time engineers have to spend on administration, automating the process.
The Benefits of CMMS software – FAQs
No matter how you look at it, there’s no denying that CMMS systems could be useful to almost every organisation.
Especially in a world where government expectations are constantly evolving.
If you want to stay on top of critical laws and remain compliant while also ensuring the wellbeing of your workforce, CMMS software could be the answer you’ve been looking for.
Still have questions? That’s perfectly normal! Perhaps these FAQs can help.
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To ensure that legally-required maintenance is conducted in a timely manner, reducing the risk of downtime and increasing operational efficiency. This way, employees can continue to use the valuable equipment they rely on to do their jobs.
Both Facility and Asset Managers regularly use CMMS systems across all industries. Otherwise, anyone whose role is to keep productivity high and their business up and running would find one useful.
The production of comprehensive reports that are easy to understand and particularly useful for anyone wanting to look at the health of assets in their organisation. This can then be passed on to the CFO who can make informed purchasing decisions.
CMMS software is heavily focused on the maintenance of assets across your company. CAFM software views the bigger picture, providing other useful features like space management, energy consumption tracking, and equipment orders.
Your CMMS system from MRI Software
Timely asset maintenance is critical to your organisation.
Not only can it protect your workforce from accidents, but it can facilitate employees continuing to do their job. Without it, equipment could break, systems could crash, and your team could be left wondering what to do.
With MRI Software’s innovative CMMS solution, you can ensure the reliability of key business functions and better support your staff members to complete their day-to-day jobs.
- Drastically need to improve maintenance workflows and reporting?
- Want to bring all of your maintenance management processes into one central system?
- Struggle with manual or out-of-date systems?
- Rely on one engineer who knows how everything works and can make the relevant fix?
Then it’s time for you to learn how a CMMS can revolutionise your business and help you become a maintenance visionary. Request a demonstration today.
Discover the key trends and challenges facing Facility Managers
Join us for an on-demand webinar that delves into the ever-changing landscape of facility management. Hosted by Heinrich Serfontein, Industry Principal FM from MRI Software and featuring a special guest speaker, Richard Fennell, Australian Head of Pr