Worried about visitors in your building?
As a property or facilities manager, managing and monitoring the safe and secure movement of visitors through buildings and worksites can be stressful. With the right visitor management system, you can ensure that all health and safety procedures are followed while providing a smooth and pleasant experience for both the visitor and the host.
Pre-screen visitors before they arrive on-site to ensure they meet your health & safety requirements.
Scan, validate, and ensure that only verified visitors gain access to the space with mobile photo ID scanning.
Determine where visitors can go in the workplace through tight access controls.
Reduce queues and visitor waiting time at sign-in by automatically notifying hosts as soon as your visitors arrive.
A visitor management system that makes life simple for visitors and hosts
Give your visitors the best experience
Ask visitors to pre-register before they arrive on-site to speed up sign-in and to ensure they meet your on-site requirements. Print customisable, branded badge passes for visitors and ensure they are easily identified.
Facilitate touchless entry for improved hygiene
Switch your kiosk to touchless mode or print and display QR code posters for a hygienic sign-in solution. Minimise the risk of spreading seasonal flu strains and cut down waiting times by allowing visitors to scan a QR code and sign in from their smartphone’s browser. No app download required.
Customised workflows to suit your needs
Add custom workflows for visitor health screenings, ensuring safety videos are watched and the proper waivers are signed. These workflows ensure your visitors and employees can gain access to your workplace in accordance with your company policy.
Visitor Management System
- Arrival notifications
- Multiple devices
- Rich data
- Red flag alerts
- Multi-language kiosk
- Health checks
Eliminate the extra time your reception or security team spends tracking down employees to advise them that their visitor has arrived. Our visitor management system will send hosts a visitor arrival notification by push, SMS, and/or email automatically when their visitor has signed in.
OnLocation is not limited by hardware, and getting started is as simple as setting up a kiosk on any desktop or tablet.
Report extensive, real-time information, from who is on-site at a particular time, to how long a lone worker spent in a particular area. Track and manage an emergency in real time and submit post-incident summaries to better understand your operations and crisis preparedness.
Red flag alerts
Red flag alerts
Red flag alerts notify you when a particular event occurs. If a visitor is due off-site but has not signed out, or a competitor has signed in, you can receive an SMS or email notification. Get alerted when a guest does not meet your on-site conditions, has flu-like symptoms, or has travelled internationally in the last 14 days.
Hallo! Bienvenue! Use our multi-language feature so your guests can sign in at the kiosk using their preferred language. Multi-language is not just for guests – your front of house staff and security guards can use their preferred language to operate the Sign In/Out Manager. Arrival notifications (email, push, and SMS) will also adjust to your location’s default language. C’est Fantastique, non?
Need to capture documents before a visitor can enter your workplace? Add steps to your sign-in process, and request visitors upload the documents your organisation requires. Capture anything from ID, certifications and other documentation during sign-in gives you the confidence that only those who meet your on-site requirements can gain access.
Activate the deliveries options on your kiosk to display a custom message or set instructions for delivery agents. For instance, you can display instructions to let the delivery agent know an employee is coming to meet them, or inform them where to leave the package.
Trusted by organisations of all sizes
3 Steps to improve your visitor management process
Get started today to start providing the best experience.
1. Schedule a no-obligation customised demo with a friendly account manager.
2. Sign up for a free trial to see how you can improve the flow of visitors through your buildings.
3. Start using OnLocation to create the best visitor experience.
Countries using OnLocation
Daily people movements
Who uses visitor management software?
A range of organisations use visitor management software to monitor the safe and secure movements of visitors in the workplace. Giving them confidence your health and safety procedures get followed while providing your visitors the best digital experience.
What is the cost of visitor management software?
MRI makes it easy for your workplace to manage visitors with all core features included in one subscription with prices starting from GBP£39 per location, per month. Get a free trial today and learn how valuable visitor management software can be for your organisation.
What is a visitor management system?
A visitor management system allows you to manage and monitor visitors’ safe and secure movement through your buildings and worksites, alleviating a potentially stressful and time-consuming task. Ensure that your organisation’s health and safety procedures are followed and provide visitors and hosts with a smooth and pleasant experience. Account for everyone in your duty of care with visitor management software.
What are the benefits of using a visitor management system?
A visitor management system has many perks and benefits and goes much deeper than logging visitors in and out of your organisation. Some of the benefits of using our visitor management software are:
- Authorising and monitoring visitors on-site.
- Creating an engaging first impression with a slick solution that offers multiple ways to sign in.
- Pre-screening to ensure only those who meet on-site requirements can gain access.
- Improving front-line productivity by automating the sign-in and out process.
- Visibility of who is on-site in real-time.
- Ease workplace health and safety concerns.
- Integrate with access control systems.
- Manage risk with watchlist management.
- Paperless alternative with less manual labour required to manage visitors.
- Your visitors won’t get kept waiting with automated arrival notifications to hosts.
- Workplace data insights and reporting.
Why should I use OnLocation for my visitor management?
Get OnLocation and start strengthening the security of your facilities, instil confidence in employee safety, and protect intellectual property by taking control of visitor access and managing foot traffic throughout the workspace.
Fill in the form to learn more about our software solutions for workplace safety and security.