Facilities management

Log all calls received, track response times and set reminders. Request quotes from contractors, produce a job card, and complete the request all in one system. Monitor performance and store inspection feedback.

Cloud-based

Access the system anytime, anywhere with a cloud-based solution. Data is securely stored, backups and updates can be automated, and built-in redundancy and disaster recovery are included for hassle-free management.

Communication centre

Effectively communicate with clients and contractors through email and SMS messages. Create and send various PDF statements to property debtors and creditors in bulk or single format. All communications can be stored in the database to view details and confirm delivery.

Client portals

A web-based portal can be customised for property owners, trustees and debtors to view statements, update their details, and make payments. Give clients secure 24/7 access to accounting information on creditor and debtor level without needing to contact the managing agent.

A comprehensive property management and accounting solution

PropAcc is a comprehensive property management suite with full accounting functionality, facilities management, integrated banking, report writers and online document viewing, among a variety of other features. Streamline the administration of your properties and tenants through automated tools and processes that save both time and costs.

Built on a SQL database, PropAcc allows managing agents and property managers to produce a variety of detailed documents and reports, including cash flow statements, rent rolls, invoices, balance sheets, income statements, and occupancy reports. Over 100 client, management and general ledger reports enable total management control of property management issues and tasks.

With a web-based portal, trust creditors (body corporate or landlord) and debtors can view statements, make payments, and more. Trust creditors have access to submit queries by email to the client as well as view and download multiple documents:

Debtors (body corporate owner / tenant) are able to view debtor statement history and submit queries and detailed updates by email to the client. They can also view and download debtor statements and stored documents as determined by the client.

Features

  • Disbursement statements for completed periods
  • Levy / rent roll statements for completed periods
  • Draft levy / rent roll statements for uncompleted periods
  • Debtor account lists
  • Future invoicing
  • Debtor statements
  • Stored documents as determined by the client
  • Auto monthly account invoicing
  • Creditor payment
  • Bulk Procedures

  • Electronic funds transfer
  • Debit orders
  • Scheduled payments
  • Bulk meter readings via handheld devices
  • Future invoicing
  • Interest calculation on arrears
  • Bank charges recovery
  • Auto monthly account invoicing
  • Creditor payment
  • The PropAcc property management solution

    Reporting

    The system allows the managing agent to produce a variety of detailed documents and reports, including cash flow statements, rent rolls and invoices.

    PropFMS

    Facilities management system for a comprehensive call centre. Log all calls, provide feedback, set reminders and make requests for inspections.

    PropCom

    PropCom is a virtual post office system, designed to create and send various PDF statements to property debtors and creditors in bulk or single format.

    PropCloud

    Host PropAcc as a cloud solution to reduce ongoing maintenance costs and ensure that data is securely stored with built-in redundancy and disaster recovery.

    PropWeb

    PropWeb is a web-based portal that can be customised for property owners, trustees and debtors to view and update their details, statements and other relevant information.