What is Space Management?

Have you ever wondered about what office space management is, how it works, and what it involves? There’s a lot to think about when it comes to considering what space management involves – and our friendly experts are on hand to help you find out more about the space management meaning as follows. After all, office space management can often prove vitally important, especially when dealing with very expensive office spaces. So, why leave this to chance; find out more about what office space management involves as follows.

What is a Managed Office Space?

A managed office space is a special, dedicated space that’s designed in order to maximise the available, usable space. Managed office space aims to enhance the efficiency of an office space while simultaneously providing a comfortable, effective working area.

Oftentimes, specialist space management software may be used to help optimise the use of a given space. Crucially, for many organisations, particularly large commercial occupiers, it’s difficult to work out whether that space is being used effectively. These systems can streamline the process of planning space management and help make important decisions on whether to reduce, increase or reconfigure office space.

Why is Space Management Important?

There are numerous crucial reasons that office space management may prove important for an office or business. However, the overarching reason that space management is important is because it has a large impact on the running costs of a business. Space management helps ensure that all space is used to its fullest capacity, and in turn increasing a business’ efficiency accordingly. It’s also worth considering that effective space management may make office use and maintenance a little easier compared to poor designs that could hinder or limit access to the area.

What are the Benefits of Office Space Management?

There are numerous benefits of office space management – and some of the most influential include the following points. However, the exact benefits of space management will invariably vary from firm to firm, so this could be worth keeping in mind as part of your decision.

Better Productivity

One of the most common benefits that apply when businesses manage office space effectively is that it can support superior productivity. Productivity is vitally important from a business perspective, as it will directly impact determining the value and cost-efficacy of a project. However, slow or distracted staff are unlikely to work well, severely hampering their productivity.

With this thought in mind, optimising the layout of an office space can provide a simple solution. This helps ensure that your business’s teams aren’t distracted by impractical or uncomfortable working spaces, which allows them to focus on their job instead.

Better Collaboration

Collaboration is integral within the business. Fortunately, professional office space management can directly support this goal, as it makes it easier for team members to come together to work on projects. Similar layouts allow team members to work together easily without having to constantly ask where everything is. After all, this can get incredibly frustrating very quickly! Moreover, a great office design ensures room for small teams to meet in the office comfortably, reducing the chance of arguments and frustrations arising between staff.

Reduced Costs

Office space comes at a premium these days! As such, optimising the available space through clever layouts can significantly help reduce the costs of running physical premises. It is also worth considering here that effective and reliable facilities management is a simple solution to cut back on the bills per office, reducing the costs of providing services accordingly.

Enhanced Adaptability

Like it or hate it, adaptability is one of those skills that we often find crucial in life, especially in busy office environments. However, this can be a hard goal to pursue when the business’s office design is very rigid and prevents creativity.

As such, a more open, adaptable office design can go a long way toward helping the business and its teams become more adaptable. Plus, if the design has to change, dedicated office planning software can rapidly suggest an alternative, making every office much more adaptable to specific requirements accordingly.

Improved Company Culture

It’s vital to demonstrate to your staff that your business cares about their happiness and wellbeing. Fortunately, investing in superior office designs will go a long way, showing your teams that you take their happiness, confidence, and comfort seriously. It’s a little change, but one that can work wonders for helping your team feel appreciated.

Final Thoughts

If you’ve been looking for new ways to optimise your office space management, hopefully, today’s tips may have helped. Indeed, office spaces management is highly important and can easily maximise the available space in your property. So, why leave this to chance; find the ideal solution for your own office space management instead with help from today’s simple tips.


If you still have questions at this point about the value that managed office spaces could bring to your business, the following FAQs may help.

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Final thoughts

If you want to learn more about office space planning software and employee management solutions, please don’t hesitate to reach out. Use trends, not guesswork to utilise your space with MRI Software. Empower your team through space & desk booking and use space strategies to reduce office space costs. Our space management office space planning software can help you plan, measure and optimise your entire workspace to ensure consistent workplace productivity and collaboration and reduce surging costs. The right tools can provide insight into how, when and why your employees are coming in and using available space, allowing you to make informed decisions regarding space usage, measurement and optimisation.


The Complete Guide to Space Management for the Workplace

The workplace is no longer static, and being at our desks five days a week is a thing of the past for many businesses. Employees are on-site less, and they’re more intentional about how they spend their time in the workplace. Some employees may only …

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