Space Scheduling

Cloud-based Room and Workspace Scheduling and Optimisation

The world of workplace management is being transformed. As companies change to new ways of working and look to drive greater space efficiency—and better collaboration between staff—they need technology that offers tighter control over the sharing and usage of meeting rooms and flexible workspaces.

MRI Space Scheduling is a global meeting room and desk booking system that has been used by leading blue chip organisations, law firms and financial institutions all over the world for more than two decades. Space Scheduling optimises meeting room and workplace experiences with a fully featured cloud-based software that encompasses the reservation, utilisation and management of all meeting rooms, assigned and flexible desks, touchdown spaces, associated services, and more.


System Flexibility

Adapt to your changing workplace with easily configurable fixed, agile or flexible workspaces. Make the necessary adjustments as and when appropriate.

Automated Workflows

Leverage easy-to-use workflow tools to improve processes. Manage workspace availability, visitors, catering, AV services and meeting room setups with ease.

Elimination of No Shows

Free up ghost bookings to increase space utilisation and and make valuable resources available. No-show rules will free up a workspace within a set time frame.

Key Insights

Access powerful pivot and out-of-the box reporting. Gain key insights around space utilisation, trends analysis, services used, costs by departments and materials used.

Space Scheduling


  • Improve the person-to-desk ratio and efficiently utilise costly workspace through powerful desk scheduling tools including web, mobile and digital screens.

  • Schedule meeting rooms within the Outlook calendar using the Microsoft 365 and Outlook integration.

  • Easily make and update reservations with fewer clicks and keystrokes by using the intuitive ‘drag and drop’ functionality.

  • Deliver perfectly orchestrated client meeting experience with an all-encompassing suite of apps for Client Services, Reception, Catering and other Service Providers.

  • Collaborate across different locations and borders by streamlining the booking and management of complex global video conferences across multiple sites and workstreams.

  • Leverage easy-to-use workflow tools to manage visitors, catering, AV services and meeting room setups.

How We Can Help

Room Booking

Easily manage conference rooms by offering both self-service and centrally managed workflows with highly configurable operational rules.

Desk Booking

Book, view and manage flexible workspaces including neighbourhoods on mobile devices, on the web, desk displays or workplace kiosks.

Booking on the Go

Make room and desk reservations on the go with a simple and intuitive workspace scheduling mobile app and interactive floor plans.

Calendar Integration

Consolidate your meeting room booking through efficient two-way integration with Microsoft 365 and Outlook calendars.

Workspace Screens

View live workspace availability, book and check-in, and free up no shows, all from outside the room or on the desk (includes RFID card swipe functionality).

Service Management

Manage and track service providers and associated resources for meetings, including catering/AV. Communicate changes to providers automatically.

Video Conferencing

Effectively schedule events across multiple locations and time zones using the integrated global video conference booking process.

Visitor Management

Manage the arrival and departure of expected visitors and guests with badge printing capabilities and an app that supports a mobile receptionist.

Workspace Utilisation

Review booking trends by individuals or business units. Leverage integration with MRI ManhattanONE to go one step further and measure real-time utilisation.

Key Facts

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