Why you need property inspection software
Property managers in residential spaces have their hands full in today’s industry, and with To-Do lists stretching a mile long, no one can afford to go without property inspection software to efficiently transition their tenants and reduce vacancies.
Property management inspection software can help those in the residential and social housing spaces achieve their goals beyond property maintenance, going one step further to maximise tenant satisfaction.
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What is property inspection software?
Property inspection software helps property managers in residential real estate to improve the process of preparing to fill a vacant unit or maintaining a space that’s currently in use by a tenant. The software can simplify several tasks for property managers, including:
- Automatically scheduling inspections
- Documenting the inspection with photos and signatures
- Collecting damage charges if needed
Why is it important to inspect a property?
Property inspections are performed to ensure that each residential unit is safe for consistent use.
Housing is a unique service that is prone to lots of “wear and tear” throughout its use. Even if your tenants are qualified, mild-mannered, and represent the mould of the “perfect tenant,” living a life in one confined space naturally leads to a degradation of quality in the assets throughout a space.
Property inspection software is necessary to keep apartment units, student housing and other types of residences fit for use from one tenant to another. But beyond simple safety concerns, each property manager should want tenants to be satisfied with their space, and property site inspections ensure a quality experience.
What happens during a property inspection?
Property managers will use a checklist to examine the space and evaluate the condition of the unit. When a tenant’s lease is up and it’s time to inspect the unit before they move out, you need to compare the current state of the unit to the original inspection documentation.
Historically, the property inspections process has been conducted with the use of paper records. But in today’s market when property and leasing teams are busier than ever, using a paper inspections process can lead to an increased risk of human error. Information can be lost, stored incorrectly, or sometimes even in illegible handwriting.
All of this makes the need for property maintenance inspection software even greater.
What do you look for during a property inspection?
The inspector will typically look for things like broken appliances, imperfections in walls, status of smoke detectors, and other signs of wear and tear. If any of these things appear in the initial inspection, property managers will need to document each issue for later reference.
If the unit has been damaged beyond normal wear and tear, the inspection process and resulting documentation can be used to request damage charges from the tenant and protect the landlord from legal disputes.
What are the different types of inspections to perform using a property inspection software
Regardless of where your community falls in the spectrum of residential housing, there’s an inspection software that will work for your property site. With the right software, you can perform inspections in any residential complex.
- Residential – Maintain each unit with property inspection software that keeps spaces safe and satisfies residents.
- Social housing – Provide a quality experience with inspection software that keeps your spaces in top shape.
- Student housing – Make the summer turn easier than ever with software that speeds up the move-in/move-out process.
Top 5 benefits of a property inspection software
Many property managers that don’t currently use property inspection software may be wary of a new piece of technology. But in the case of residential property inspections, the old adage, “If it isn’t broke, don’t fix it,” does not ring true.
Standardise all your property inspections
Everyone has “their way” of doing things, and historically, property inspections were no different. Inspections varied from property to property, even for units within the same real estate portfolio.
Standardising your inspection process ensures that all tenants are treated fairly and equally, regardless of their unit size or lease duration. Property inspection software helps you implement an easy, repeatable way to regain a sense of control over the process – with documentation to back it up.
Streamline your property inspection process
Paper-based property inspections leave a great deal of work in the hands of property managers. Taking notes, keeping track of certain assets, and documenting maintenance issues fall into the hands of one person, increasing the tedious amount of busywork on your plate and slowing down productivity.
With the right technology in place to automate your inspection process, you will know exactly what steps to take when a tenant is ready to move out – no guesswork required. You can rely on the system to make sure the inspections are conducted in the most efficient way possible, giving you more time to focus on value-added tasks.
Increase the accuracy of your property inspections
In almost every scenario, manual processes come with some risk of human error. When it comes to property inspections, the risk is increased dramatically due to the amount of work that needs to be repeated from unit to unit, especially if you have multiple people doing the inspections.
The benefit of cloud property inspection software is that it brings all your documentation into one accessible system, giving you access to an easy-to-use digital database. With a reliable way to collect and organise your information, you’ll have more confidence in your data and reduce the risk of human error in the inspection process.
Gain access to valuable data and insights
Inspections data stored on paper holds plenty of information, and even when stored in a digital database, details around property inspections are only valuable if you understand the meaning of the data you’re collecting.
With property inspections software that allows you to attach images, ratings, and notes to each digital file, you’ll be able to gain a full picture of any unit’s condition, as well as up-to-date information on any appliances in need of service, flaws that need attention, and other preventative maintenance issues that need to be addressed. You can also access the system online from anywhere!
When you have fast, accurate data available to you wherever you are, you’re in a better position to do your job quickly and effectively. Property inspection software that does all the heavy lifting for you gives you the chance to take better care of residents, business, and yourself.
Property inspections software can make your life easier by speeding up your processes and keeping all your information in one easy-to-use system. Learn more about how property management software can make life easier as a property manager.
Paper inspections keep all information from a property inspection in one, static format that can sometimes be illegible and difficult to track down. Virtual property inspections are stored in a digital database where all the information can be stored in an easily accessible, standardised format.
Historically, the debate between paper inspections vs. digital inspections has been a question of personal preference. However, the market has undergone a dramatic transition in the past several years and, due to a number of challenges, property managers are faced with increasing incentive to utilise digital inspections.
Some property managers conduct inspections once in the fall and once in the spring, but others conduct them once a quarter.
With property inspections software, property managers can have the time and energy to conduct inspections more often to maintain units and keep residents happy.
A neglected property will be instantly recognisable upon inspection. Some of the telltale signs include:
- Extensive damage beyond normal wear and tear
- Foul odours
- Broken appliances
- Dirty/tainted flooring
- Visible insect problems
How ScotRail has streamlined portfolio management with MRI Horizon
ScotRail, the publicly owned Scottish railway network operator, selected MRI Horizon to manage its rental and lease portfolio, comprising 220 units across 356 stations. Business challenge The decision to deploy MRI Horizon was part of ScotRail’s di