What is lease management and why is it important?

Lease management manages all aspects of a lease agreement, from creation to the ongoing management of the tenant-landlord relationship. Effective lease management is vital for property managers and landlords to reduce risk, maximise revenue and comply with regulatory requirements.

Let’s dive in and explore the significance of lease management software and how it can reduce your leasing complexity and risks whilst providing complete control over all your lease portfolios.

What is lease management?

Lease management involves various tasks, including tenant screening, lease creation, rent collection, maintenance management and lease renewals. Lease management software can streamline these processes and provide real-time data and analytics to help property managers make informed decisions with the insights they gain from the data provided by the lease software. By automating routine tasks, you can ditch manual processes and error-prone spreadsheets and instead, achieve improved efficiency, error minimisation and regulatory compliance with lease management software.

Why do we need lease management?

Effective lease management software is critical for several reasons. To name a few;

  • It reduces complexity and the risk of catastrophic financial consequences from even minor errors.
  • The software helps to maximise revenue by optimising rent pricing, minimising vacancies and reducing delinquencies.
  • Provides complete control over lease portfolios, enabling a consistent and efficient tenant experience leading to higher retention rates and positive referrals.

Lease Management

What to look for in lease management software

When selecting a lease management software solution, it’s essential to consider the following features:

Complete control over lease portfolios

A lease management software solution should provide a central platform for managing the entire lease portfolio, enabling users to keep track of all lease contracts and accurately calculate rent and service charges.

AI-Powered for effortless accuracy and speed

Lease management software should leverage AI to provide accurate, verified data, analysis and insights that drive better decision-making.

Seamless integration with other real estate and corporate systems

Lease management software should seamlessly integrate with other property management software solutions, such as Enterprise Resource Planning (ERP) systems. This integration helps automate routine tasks, reduce manual workloads and improve efficiency.

Comprehensive contract management

The software should offer a range of features, including lease start and end dates, lease terms, landlord, payee, documentation, correspondence, key events and clauses. These features should provide complete visibility and control over lease contracts.

Advanced lease options and rent reviews

Lease management software should provide advanced lease options, including options to renew, options to break and rent reviews. It should give clear visibility and control over agreed rent steps, rent-free periods, open-market rent reviews, back-dated rental calculations and flat percentage rental increases.

Lease data reporting and analytics

A lease management software solution should provide robust reporting and analytics capabilities to help property managers make data-driven decisions. Look for a solution to provide real-time data on rent collections, vacancies, lease renewals and maintenance requests. This data can help you identify trends, optimise pricing and make informed decisions about property management strategies.


A lease management software solution should integrate seamlessly with other property management software solutions, such as accounting and maintenance management software. Integrations can help you automate routine tasks, reduce the risk of errors or oversights and improve efficiency.

Operational features

Finally, a lease management software solution should provide various operational features to help property managers and landlords manage their properties effectively. This includes but isn’t limited to; maintenance management, document management and online rent collection. These features can help you streamline processes, reduce manual workloads and improve tenant relations.

Lease management is a crucial aspect of property management. An effective lease management software solution can help property managers and landlords maximise revenue, minimise risk and comply with regulatory requirements. When choosing a lease management software solution, look for one that provides robust reporting and analytics capabilities, integrations with other property management software solutions and a range of operational features to streamline your processes and improve tenant relations.

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Ready to learn more?

If you want to learn more about lease management software and MRI Software’s suite of leasing solutions, please don’t hesitate to get in touch today to schedule a demo with our helpful team. Reduce the risk and complexity of lease management with MRI Software and get complete and easy control over complex lease portfolios.

Case Studies

Why Goodman Manufacturing company chose MRI Software for end-to-end real estate management

MRI Software provided Goodman Manufacturing company with a cloud-based solution that eliminated the silos of information and allowed the team to meet their goals. Goodman overview 331 Leases 250 Employees £1.6 Million in annual revenue The data mi

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