TRACS 202D Nuts and Bolts: Household Member Changes

Editor’s note: Jed Graef, Bostonpost Product Manager, provides the latest information on the upcoming TRACS 202D affordable housing industry specification update. For more on the pending TRACS 202D changes, read Jed’s previous post or you can click here for a complete list of Jed’s continuing TRACS 202D coverage.

TRACS 202D introduces two new special status codes and one new field to the data collection requirements. In addition, member relation codes have been updated in a back-to-the-future move.

The new special status codes are:

  • M: A Family Member who is a US military veteran

HUD and Congress want statistics on US military veterans in subsidized housing and the PDD code is used to identify someone temporarily residing in subsidized housing as a result of being displaced due to a disaster.  Such a person should not be added to the lease or they could lose their right to return to their previous residence when it is again ready for occupancy.

apartmentsThe new field is called Social Security Number (SSN) Exception. It must be filled if an individual without a SSN qualifies for one of the three exceptions listed below.  ALL members of the household must either have an SSN or qualify for an exception, including foster children and live-in aides.  The exceptions are:

  • C: Individuals who do not contend eligible immigration status.
  • E: Individuals age 62 or older as of January 31, 2010, whose initial determination of eligibility in either a Multifamily or Public and Indian Housing program was begun prior to January 31, 2010 (a break in assistance does not void the exemption).
  • M: New household member under the age of 6 where disclosure of SSN is delayed for 90 – 180 days.

It is important to note that the M code may not be used on a move-in or initial certification.  In other words, only people with a C or E exception can move-in.  ALL children must have SSNs at move-in.  The code is intended to be used when a new child under 6 is added to an already existing subsidized household.

Finally, HUD is returning to a set of relation codes that was in effect in the past.  Currently the L (Living in unit) code is a grab bag covering live-in attendants, foster adults, and other people whose income, expenses, and circumstances are not considered when calculating rent or evaluating eligibility.  In order to be more accurate, the L code is being split into L, F and N:

  • L: Used exclusively for live-in attendants.
  • F: Will now cover both foster children and foster adults.
  • N(none of the above): Covers those whose circumstances are not considered.  An example might be a guardian temporarily living in the unit to take care of children while the head-of-household is on a military deployment. Although Bostonpost Affordable Housing Property Manager already has choices for Live-In Aides and Foster Adults, the None-of-the-above option will encompass additional types of residents

For a more in-depth look at all of the changes coming in 202D as well as links to preview the new TRACS forms, download the Industry Bulletin: Affordable Housing Preparedness for TRACS 202D Modification.

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