{"id":43907,"date":"2025-06-03T01:03:26","date_gmt":"2025-06-02T15:03:26","guid":{"rendered":"https:\/\/www.mrisoftware.com\/au\/?p=43907"},"modified":"2025-06-03T15:47:24","modified_gmt":"2025-06-03T05:47:24","slug":"the-powerful-advantages-of-planned-preventative-maintenance","status":"publish","type":"post","link":"https:\/\/www.mrisoftware.com\/au\/blog\/the-powerful-advantages-of-planned-preventative-maintenance\/","title":{"rendered":"What is planned maintenance?"},"content":{"rendered":"

Discover how planning maintenance schedules in advance can maximise the efficiency and longevity of assets across your facilities.<\/p>\n

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Proactive is a powerful word \u2013 one that many modern organisations aspire to be. It showcases their ability to think ahead and cut off potential problems before they can emerge. To respond to customer requests and demands before they can even open their mouths.<\/p>\n

It is an attractive quality, and one that can be applied to every aspect of a company\u2019s operations. Not least in how they maintain the wide range of assets across their estate. Modern buildings can have thousands of assets operating at any given time, all with different lifespans, functions and significance to overall business performance.<\/p>\n

Asset breakdowns can range from a faulty lightbulb on an office floor, to a broken generator cutting off power to whole segments of a property. But, regardless of the specific fault, the cost of repairing or replacing assets can stack up significantly over time.<\/p>\n

So, a way to tackle this potential issue is to treat assets before they can possibly break down. For that, you need a planned preventative maintenance (PPM) strategy. Below, we\u2019ll explore what PPM is, and the benefits it offers to organisations worldwide.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/section>\n

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What is planned preventative maintenance (PPM)?<\/h2>\n
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Planned preventative maintenance (PPM), also commonly referred to as planned maintenance or scheduled maintenance, is essentially a scheduled maintenance routine for the assets across an estate.<\/p>\n

Tasks are scheduled ahead of time, while assets are still in functioning order. This is directly opposite to reactive maintenance, where assets are checked and repaired only after they break down and fail.<\/p>\n

In contrast, planned maintenance is the definition of a proactive approach to asset management. It establishes a routine of tasks performed at regular intervals, minimising the risk of assets failing prematurely.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/section>\n

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6 benefits of planned maintenance<\/h2>\n
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With this in mind, introducing a planned preventative maintenance strategy has numerous advantages over the traditional reactive approach:<\/p>\n

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1. Reduced risk of business interruption<\/h3>\n
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First, regularly scheduled maintenance of assets greatly reduces the risks of breakdowns, and the interruption this can cause to company operations. Depending on the significance of the asset, a breakdown can be an incredibly inconvenient and costly problem. It may even require the whole company to come to a standstill while it is rectified.<\/p>\n

Unplanned downtime in particular can incur significant costs. Consider the outage that\u00a0Facebook suffered in October 2021<\/a>\u00a0(via Fortune) \u2013 it lasted less than 10 hours, yet the company lost over \u00a373 million in advertising revenue. This is an extreme example, but it demonstrates just how much an organisation can lose if operations cease for even a few hours.<\/p>\n

Planned maintenance schedules greatly reduce the risk of business disruption. Maintenance tasks that will require downtime can be scheduled in advance, allowing the organisation to plan and mitigate any financial damage caused.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/section>\n

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2. Extended asset lifespans<\/h3>\n
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Keeping assets in working order, and preventing any breakdowns or failures, means they will be usable for much longer. Rather than need to repair or replace components on a regular basis, companies can rely on the same assets for an extensive period of time. This means:<\/p>\n