Sometimes, you can\u2019t beat a classic. A book may unlock your imagination more than the film. You might get more pleasure out of a board game than the latest console blockbuster.<\/p>\n
But this analogy shouldn\u2019t extend to your approach to facilities management software<\/a>.<\/p>\n Over time, the development of this technology has empowered FM teams and the organisations they work in to operate more efficiently, more intelligently and more seamlessly, while making fewer mistakes and saving money over time.<\/p>\n Yet, despite this, some companies haven\u2019t opened their eyes to this software, and continue to persist with traditional, archaic approaches to facilities management. Companies that are missing out on the incredible advantages this software unlocks over past techniques.<\/p>\n If you\u2019re still in the dark, here we shed some light on 5 key areas where facilities management software offers a considerable, crucial edge over bygone approaches:<\/p>\n No matter the size or industry of an organisation, a productive workforce is essential to success. This is particularly true for their FM team \u2013 their influence on how seamlessly buildings operate makes it critical that they can fulfil their duties speedily and successfully.<\/p>\n Traditional, manual approaches to FM restrict this significantly. Due to the breadth of responsibilities on today\u2019s FM teams, a non-automated approach to creating, distributing and check-off tasks immediately adds a lot more time and effort to their day.<\/p>\n And, if FMs can\u2019t be at their most productive, then this can lead to an ever-expanding list of tasks and issues, that if not resolved, could then impact the happiness and productivity of the wider workforce.<\/p>\n Facilities management software adds that layer of automation that enables FMs to generate and direct tasks to their teams with ease. By greatly reducing the time it takes for these to be produced, performed and verified, it means engineers have more capacity throughout their day to fulfil more obligations, while not feeling in any way overworked.<\/p>\n Plus, as traditional FM practices were not as all-encompassing as software solutions like\u00a0MRI Evolution<\/a>, it meant that FM teams would have growing paper trails of tasks to keep track of, taking even more time to organise. By encapsulating everything in a single platform, teams have the information they need to work as productively as possible.<\/p>\n Finally, FM software can give engineers a steer of what tasks are most urgent at any moment in time, enabling them to apply their attention to where it\u2019s needed most at any given time.<\/p>\n 64% of British workers believe they could fit their day\u2019s work into a shorter span of time (<\/em><\/strong>Ginger Research<\/em><\/strong><\/a>)<\/em><\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/section>\n Speaking of long-winded paper trails, the traditional approach to FM could be the cause of accuracy issues. Files are misplaced. Folders are lost. Assets change and people forget to update their spreadsheets. All become more likely when you increase the opportunity for human error.<\/p>\n With data driving the direction of organisations today like never before, as well as ever-tightening regulations on data protection to comply with, inaccuracies can not only lead to ineffective\u00a0maintenance regimes<\/a>, unnecessary expense and poor business strategies, but it can cause companies to be penalised for lack of compliance.<\/p>\n By eliminating a lot of the human factor and containing all critical asset and business data in one easy-to-digest solution, facilities management software empowers teams with more accurate information that they can harness to streamline their operations and propel their company forward.<\/p>\n Furthermore, with the capacity to update data in real-time rather than have to rely on finding the right spreadsheet or file and making the change manually, FM software helps to ensure that information is up-to-date at all times.<\/p>\n 35% of FM software purchasers say keeping accurate records is the biggest challenge they face with their existing approach (<\/em><\/strong>Team Support<\/em><\/strong><\/a>)<\/em><\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/section>\n Traditional approaches to facilities management were typically reactive in nature. While it\u2019s impossible to plan for every maintenance or cleaning issue that arises in a building from day to day, having a universally reactive approach to managing a site is problematic for several reasons:<\/p>\n One of the most important advantages that facilities management software has supported is FM teams\u2019 ability to cement effective PPM schedules. By containing all relevant\u00a0asset specifications and information, teams can plan well in advance when components need maintenance work done, rather than rely on a \u201cwait and see\u201d approach.<\/p>\n Schedules are clearer and less likely to be altered. Lifecycles of assets are extended significantly. Any need for downtime can be planned accordingly to cause a minimum of disruption.<\/p>\n Over time, the proactive approach propelled by\u00a0CAFM software<\/a>\u00a0can result in significant time and cost savings for organisations, utilising strategies that get the most out of their assets and future-proof their facilities.<\/p>\n The cost of unplanned downtime can cost industrial plants anywhere up to \u00a3185,000 per hour (<\/em><\/strong>Aberdeen Group<\/em><\/strong><\/a>)<\/em><\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/section>\n Outdated attitudes to facilities management were primarily focused on the delivery of\u00a0building services<\/a>. While this is undoubtedly a crucial element in FM, it misses out the critical \u201cpeople\u201d element of this industry. At the end of the day, facilities management is as much (if not more) about looking after the people on site as it is about looking after the physical building itself.<\/p>\n The impact of COVID-19\u00a0has heightened this need even further. With increased awareness on the cleaning measures an organisation puts in place, the way they manage space, and how they make working environments as comfortable and secure as possible, FMs need to place a greater emphasis on wellness than in previous generations.<\/p>\n An emphasis that traditional, \u201cbuilding-first\u201d approaches to facilities management can\u2019t fulfil.<\/p>\n The functionality of modern facilities management software is much more capable of supporting the wellness and happiness of employees, occupants and others. By making builders smarter and empowering people with the ability to influence their working environments for their own benefit, today\u2019s software prioritises people in a way old systems couldn\u2019t:<\/p>\n An estimated 1.3 million people in 2015\/16 suffered from illnesses caused by or made worse by being at the workplace (<\/em><\/strong>Health and Safety Executive<\/em><\/strong><\/a>)<\/em><\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/section>\n Another COVID-driven influence that would have proved problematic for traditional FM practices is the move towards remote working. With traditional approaches tightly tied on-site hardware and resources, the move to working from home would have come as a major culture shock for organisations still employing these techniques.<\/p>\n Furthermore, the old-school approach to facilities management would leave little room to manoeuvre with respect to collaboration and scalability, particularly in a post-COVID landscape.<\/p>\n Without a dedicated, digital means to communicate with colleagues efficiently, and the capacity to readily expand a system\u2019s function when required, these issues could significantly hamper productivity and lead to much grander costs if upgrades were required to meet new demands.<\/p>\n A cloud-based, facilities management software solution like MRI Evolution gives organisations a much greater degree of flexibility than past approaches.<\/p>\n The ability to access all information digitally from any location, on desktops or mobile devices, means that everyone can access the data, schedules, projects and more they need at any point in time. This flexibility enables people to work in the most productive manner possible, and means there is no risk of the flow breaking down in times of remote working.<\/p>\n There is no question that companies experienced with FM software were in a stronger position to pivot their approach in-line with COVID-19 requirements. The flexibility, adaptability and collaborative nature of these platforms are head-and-shoulders above what FM could aspire even 10-15 years ago.<\/p>\n 88% of companies globally made it mandatory for (or encouraged) employees to work from home in response to the COVID pandemic (<\/em><\/strong>Gartner<\/em><\/strong><\/a>)<\/em><\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/section>\n This is just a sample of the significance that\u00a0facilities management software<\/a>\u00a0carries in the industry today.<\/p>\n As the list of responsibilities and requirements for FM teams continues to grow with each passing year, software that can both make these easier to manage and give them greater influence in a better and brighter future for their business is a powerful asset.<\/p>\n FSI has been at the forefront of this technology for over 30 years, and we are constantly evolving and refining our comprehensive\u00a0MRI Evolution<\/a>\u00a0platform to meet the ever-changing landscape that FMs must contend with. We always consider how we can support organisations right now and in the future, and this ensures that our software is geared to make businesses run\u00a0better<\/strong>.<\/p>\n Better productivity. Better accuracy. Better proactiveness. Better wellness. Better flexibility.<\/p>\nProductivity<\/h2>\n
The Traditional Problem<\/h3>\n
The Software Solution<\/h3>\n
Accuracy<\/h2>\n
The Traditional Problem<\/h3>\n
The Software Solution<\/h3>\n
Proactivity<\/h2>\n
The Traditional Problem<\/h3>\n
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The Software Solution<\/h3>\n
Wellness<\/h2>\n
The Traditional Problem<\/h3>\n
The Software Solution<\/h3>\n
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Flexibility<\/h2>\n
The Traditional Problem<\/h3>\n
The Software Solution<\/h3>\n
Feel The Value of Facilities Management Software<\/h2>\n